Job Description

Job Description and Duties

Are you interested in working for the State's largest law firm protecting and serving the people and interests of California? If so, we hope you consider applying for this exciting opportunity.

As members of a legal support secretarial team, the successful applicants will perform legal secretarial duties for multiple attorneys/professional staff in the Alameda Office of the Attorney General. Duties will include, but are not limited to:

• Typing, editing, printing, processing, faxing and electronically sending correspondence, court forms, legal documents and pleadings (e.g., petitions, briefs, opinions, notices, motions)
• Using various department supported software such as Word, West-Check, Legal Solutions, Microsoft Outlook, Adobe Acrobat, Prolaw and other desktop technology tools and communication devices
• Ensuring all documents are prepared, proofread, copied and filed/served in accordance with legal requirements and deadlines Verify case/legal citation and quoted text
• Maintain a calendar of document due dates and court appearances
• Set up and close legal cases, prepare subpoenas, schedule depositions, make travel arrangements Screen, answer and take messages from callers in a professional manner
• Assist with overflow work as requested

You will find additional information about the job in the .

Working Conditions

This position offers a hybrid schedule, i.e. combined remote and in-office work schedules; however, new Legal Secretaries and Sr. Legal Typists will be required to be in-person for the duration of their first probationary period and assessed thereafter to participate in a hybrid/telework schedule. All telework schedules are subject to change and may be reevaluated at any time.

Special Requirements

• A fingerprint check will be required .
• Clearly indicate the Job Control Code ( JC-520177) and the title of this position in the "Examination or Job Title (s) For Which You are Applying" section located on the first page of your State Application.
• Please be certain that your application package is thorough and completely filled out describing in detail your background experience and/or education and duties. All applications will be pre-screened and only the most qualified and competitive applicants will be included in the interview and hiring process.
• If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcript or diploma. An official transcript will be required upon appointment.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Candidates are interested in a career which provides upward mobility with extensive training, as well as the chance to work in a variety of legal fields such as, but not limited to, civil law, criminal law, and public rights. The most successful candidates will have good computer skills and the ability to work independently or in a team environment; work cooperatively and tactfully with staff and management; demonstrate initiative and willingness to assume increased responsibility; ability to write and communicate effectively; good organizational skills. Ability to demonstrate good attendance and punctuality.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Examination Links:

To be considered for the job opportunity, applicants must be reachable on an employment list, have transfer eligibility, or have reinstatement eligibility. If you are new to California State service and you do not have eligibility, you must take the exam for this classification.

Please note: A separate application is required for the examination and must be submitted to the address on the examination bulletin.

Legal Secretary exam: CalCareers
Senior Legal Secretary exam: CalCareers

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Other - Cover Letter is required and must be included.
• Statement of Qualifications - The SOQ is a narrative discussion of how your education, training, experience, and skills meet the minimum and desirable qualifications and qualify you for this position. This also serves as a documentation of your ability to present information clearly and concisely in writing, and should be typed and no more than two pages in length.

  Important Information:

  Applicants are prohibited from using unauthorized materials or technology (e.g., internet search engines such as Google), or artificial intelligence software (e.g., ChatGPT, Jobscan, Kickresume, etc.) that might serve to aid them in the application package.

Job Tags

Permanent employment, Full time, Work at office, Remote work

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