Job Description

The duties that the incumbent of the vacancy will be expected to perform. Duties Description The New York State Library, part of the New York State Education Department’s Office of Cultural Education, is seeking candidates for a Library Assistant 1 position to join its Manuscripts and Special Collections Unit (MSC). The MSC supports a broad and diverse research community by providing access to unique historical materials while actively building, preserving, and promoting the State Library’s collections. These collections include manuscripts, private archives, rare books, maps, prints, photographs, broadsides, posters, musical scores, and ephemera that document the history and culture of New York State. Working under the direction of the Education Program Assistant 1, the Library Assistant 1 must be able to bend, reach, stoop, lift, and push heavy book carts, sometimes in dusty environments. Duties of this position include, but are not limited to: • Retrieving materials from the library stacks for on-site and off-site researchers including interlibrary loan requests;• Scanning materials for researchers and staff;• Participating in larger scale scanning projects;• Ensuring materials are shelved properly and stored or housed properly on the shelves;• Providing direct public service to diverse visitors, both in person and over the phone, by staffing the registration desk;• Shifting collections, as necessary;• Shelf reading, as time allows; and• Contributing to the success of MSC by performing all other duties as assigned.

The minimum qualifications required for this vacancy. Minimum Qualifications MINIMUM QUALIFICATIONS: NY HELPS This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.NON-COMPETITIVE MINIMUM QUALIFICATIONS: To be considered for appointment through NY HELPS candidates must meet the open-competitive minimum qualifications for this position. The qualifications are: EITHER: High school or high school equivalency diploma AND one year of full-time clerical experience in a library setting. Examples of qualifying clerical duties in a library setting may include: • Maintaining circulation record;• Processing acquisitions including the receipt and recording of courier-delivered materials and organizing new items;• Creating and processing interlibrary loan requests (ILL);• Assisting in collection maintenance including; weeding, shifting, re-shelving, repairing, straightening, inventory, supply orders, and emptying book drop containers to be checked in;• Assisting and educating patrons in searching the library catalog;• Assisting patrons in the use of library equipment.OR: Thirty semester credit hours of college study including at least NINE semester credit hours of college study in any combination of the following areas: • Library/Information Science;• Computer Applications• Information Studies.PROMOTION: Current State employees must have one year of permanent competitive, non-competitive, labor, or 55-b/55-c service in a clerical, keyboarding, or secretarial title allocated to Salary Grade 6 or higher.COMPETITIVE MINIMUM QUALIFICATIONS: Reassignment: Candidates must have one year of permanent competitive or 55b/c service as a Library Assistant 1.Eligible List Appointment: Candidates must be reachable on the Civil Service eligible list for this title. If you are on the Civil Service eligible list for this title, you may receive a canvass letter. You must complete and return it as instructed on the letter.Section 70.1 Transfer: Candidates must have one year of permanent competitive or 55b/c service in a title SG-7 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law. For information regarding the transfer options of your current title, please visit the Civil Service Career Mobility Office Website. Appointment: This position is eligible for 55b/c designation and candidates with 55b/c eligibility are encouraged to apply. Candidates must possess a current 55b/c eligibility letter and the following minimum qualifications: EITHER: High school or high school equivalency diploma and one year of full-time clerical experience in a library setting. Examples of qualifying clerical duties in a library setting may include: • Maintaining circulation record;• Processing acquisitions including the receipt and recording of courier-delivered materials and organizing new items;• Creating and processing interlibrary loan requests (ILL);• Assisting in collection maintenance including; weeding, shifting, re-shelving, repairing, straightening, inventory, supply orders, and emptying book drop containers to be checked in;• Assisting and educating patrons in searching the library catalog;• Assisting patrons in the use of library equipment.OR: Thirty semester credit hours of college study including at least NINE semester credit hours of college study in any combination of the following areas: • Library/Information Science;• Computer Applications• Information Studies.It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.

Additional comments regarding the vacancy. Additional Comments CONDITIONS OF EMPLOYMENT: This will be a permanent, competitive appointment or a contingent permanent, non-competitive appointment. For 55b/c appointment, candidates must possess the minimum qualifications, a current 55b/c eligibility letter and is subject to verification of applicant eligibility. Promotions and transfers may change appointees’ negotiating unit. Candidates should be aware that changes in negotiating units may affect their salary, insurance, and other benefits. Verification of diploma, transcript, or work experience will be required at the time of interview for all candidates. The individual in this position must be able to bend, reach, stoop, lift, push heavy book carts and stand for long periods of time. This position leads to a maximum salary of $52,413 based on annual performance advances. For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contractsAPPLICATION: Qualified candidates should send a resume and letter of interest by April 28, 2026 to OCEJOBS@nysed.gov (email submissions are preferred). Your resume must clearly indicate how you meet the minimum qualifications for this position. You must include the Box number (OCE-1578/80214) of the position in the subject line of your email and cover letter to ensure receipt of your application. Links to application materials will not be accepted (i.e., Google Docs). Your social security number may be required to confirm your eligibility.New York State Education Department (NYSED) is an equal opportunity/affirmative action employer. NYS Human Rights Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, domestic violence victim status, gender identity, prior conviction records, prior arrests, youthful offender adjudications, or sealed records. Interested in a job with New York State, but don’t know where to start? Visit these links for information on working for New York State: • • benefits of working for New York State, including, but not limited to, the following: Holiday & Paid Time Off• Thirteen (13) paid holidays annually.• Thirteen (13) days of paid vacation leave in year one, increasing to 20+ days with additional years of service. • Five (5) days of paid personal leave annually.• Thirteen (13) days of paid sick leave annually for PEF/CSEA and eight (8) days paid sick leave annually for M/C. • Annual professional leave and educational leave opportunities for eligible staff.Health Care Benefits• Eligible employees and dependents can choose from a variety of affordable and generous health insurance programs.• Family dental and vision benefits at no additional cost.Additional Benefits• Enrollment in the New York State pension system which has earned the distinction of being one of the best-managed and best-funded plans in the nation OR Optional Retirement Defined Contribution Plan with 8% salary match (eligibility requirements apply).• NYS Deferred Compensation and an exclusive 403(b) Optional Retirement Savings Plan.• Paid Parental Leave for all employees and Paid Family Leave (M/C Only). • Public Service Loan Forgiveness (PSLF).• Eligibility for various life insurance options.

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Job Tags

Permanent employment, Full time, Work experience placement, Second job, Work at office, Shift work

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