Job Description

Senior Executive Assistant - Join Our Big-Hearted Team

Are you ready to make a meaningful impact in a vibrant, compassionate community? Join our exceptional team at our Administration office in Surprise, AZ, as a Senior Executive Assistant! 

Your Mission: The Sr. Executive Assistant serves as a strategic and administrative partner to senior and executive leadership, providing advanced executive, operational, governance, and administrative support within a fast-paced, mission-driven environment. This role operates with a high degree of professionalism, discretion, judgment, initiative, and organizational awareness while supporting enterprise priorities, Executive Services operations, board and committee coordination, and cross-functional collaboration. While all Sr. Executive Assistant roles maintain shared enterprise support responsibilities, this position includes a specialized focus area supporting legal, governance, and compliance-related administrative coordination.

Why Choose Us?

• Great Place to Work: Sun Health has been certified as a Great Place to Work in 2021, 2022, and 2023.
• National Recognition: We secured a top 10 spot on the Fortune Best Workplaces for Aging Services™ list in 2020 and 2021.
• Platinum Award Winner: Our dedication to health and safety earned us Platinum awards from the Healthy Arizona Worksites Program in 2019, 2020, and 2021.

Key Responsibilities:

Enterprise Strategy & Executive Alignment

• Supports execution and alignment of enterprise priorities, strategic initiatives, and leadership objectives.
• Assists in translating leadership direction into structured coordination, communication, and operational follow-through.
• Coordinates calendars, meetings, travel, presentations, and related logistics in support of executive and departmental operations.

Governance, Legal & Board Infrastructure

• Supports board, committee, governance, and legal-related meetings and activities.
• Coordinates agendas, packets, minutes, governance materials, and follow-up documentation.
• Assists with management of governance, compliance, legal, and corporate records.

Cross-Functional Coordination & Administrative Operations

• Facilitates coordination across departments to support enterprise-wide alignment and effective collaboration.
• Coordinates special projects, leadership workflows, and administrative initiatives across supported functional areas.
• Maintains administrative systems, tracking tools, and operational support resources that promote continuity and responsiveness.

Documentation, Knowledge Management & Administrative Continuity

• Supports records management, policy resources, institutional knowledge systems, and administrative continuity practices.
• Prepares reports, briefing materials, presentations, and organizational documentation in support of leadership activities.
• Maintains organized documentation and records systems that support accessibility, consistency, and continuity across Executive Services operations.

Process Improvement & Administrative Effectiveness

• Identifies opportunities to enhance workflows, coordination practices, and service delivery within assigned functional areas and Executive Services operations.
• Assists in implementing process improvements and administrative standards that promote consistency, responsiveness, and operational efficiency.
• Supports refinement of documentation practices, workflow systems, and operational processes to strengthen continuity, scalability, and organizational effectiveness.

Your Qualifications:

• Bachelor's degree in Business Administration, Communications, Healthcare Administration, Legal Studies, Public Administration, or a related field preferred.
• Equivalent combinations of education, training, and relevant executive support experience will be considered.
• Relevant certifications (e.g., CAP, PMP, governance administration, legal administrative credentials, or comparable professional development) are a plus.
• Minimum of five (5) years of progressively responsible experience providing executive-level administrative and operational support to senior leaders or executive leadership teams required.
• Demonstrated experience supporting board, committee, governance, legal, compliance, executive office, or enterprise administrative operations preferred.
• Prior experience in healthcare, nonprofit, legal, regulated, governance-intensive, or highly confidential environments strongly preferred.
• Experience coordinating complex executive workflows, sensitive documentation, cross-functional initiatives, and enterprise-level administrative activities preferred.

Employee Benefits:

• Comprehensive health benefits (Medical, Dental & Vision).
• 401k with immediate vesting and up to 4% employer match.
• Tuition Reimbursement.
• Exclusive discounts through The Employee Network.
• Access to the Employee Association, supporting team members in need.

Equal Employment Opportunity: At Sun Health, we are committed to fostering an inclusive workplace where everyone is treated with respect and dignity. We do not tolerate discrimination or harassment and are dedicated to promoting equal employment opportunities for all.

Join us and be a part of a community that cares for its residents and team members alike.

Apply today!

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