Job Description

Position Summary:
Steadfast Contractors Alliance is seeking a skilled and detail-oriented Accounts Payable Clerk to support our construction accounting department. This role focuses on processing vendor invoices, managing the Notice to Owner (NTO) process, tracking lien releases, and ensuring payment compliance with Florida construction lien laws. The ideal candidate will be highly organized, deadline-driven, and familiar with the unique documentation requirements of the construction industry.

Essential Duties and Responsibilities:

• Receive, review, and enter vendor invoices accurately into the accounting system.
• Prepare, track, and maintain timely Notice to Owner (NTO) documentation in compliance with state regulations.
• Collect, review, and file both conditional and unconditional lien releases for subcontractors and vendors.
• Verify that all required lien waivers are received prior to releasing payments.
• Reconcile vendor statements and resolve invoice discrepancies in a timely manner.
• Collaborate with project managers and staff to verify proper coding and approval of invoices.
• Maintain organized filing systems (digital and physical) for NTOs, lien releases, and AP documents.
• Support month-end close processes including job cost reporting and accruals.
• Assist with internal and external audits by providing requested documentation.
• Ensure adherence to internal controls and accounting policies and procedures.

Qualifications and Requirements:

• Minimum 2 years of accounts payable experience, preferably in construction or a related industry.
• Working knowledge of Florida construction lien law, including NTO and lien release procedures.
• Proficient in accounting software such as QuickBooks Desktop, Sage, or similar platforms.
• High level of accuracy, attention to detail, and organizational skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet tight deadlines.
• Proficient in Microsoft Office Suite, particularly Excel and Outlook.

Preferred Qualifications:

• Experience working in a multi-entity environment or with construction job costing.
• Familiarity with AIA billing and construction compliance documentation.

Work Environment:

• This role is based in a professional office environment.
• Occasional interaction with field teams and vendors may be required.

Steadfast Contractors Alliance is a drug-free workplace. All employees are E-Verified prior to starting employment.

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